Add Bank Account

New Expense / Bill

Invalid GSTIN format. Should be 15 characters (e.g. 33ABCDE1234F1Z5).
Enter Vendor GSTIN to detect place of supply
e.g. a March bill the supplier only files in April's GSTR-1 → set this to April. ITC will then be claimable in April's reconciliation, not March's.

✓ Vendor does NOT collect GST · You pay GST to govt directly via GSTR-3B · Same amount becomes claimable as ITC.
Total Bill Amount above EXCLUDES the RCM GST — you pay vendor the Taxable Amount only.

↑ Rate × Taxable Amount auto-fills the GST fields above

🔁 INTER-BANK TRANSFER DETAILS

This appears as an outflow on the source account and an inflow on the destination account in the bank statement view.

Required when TDS is applicable. Picking a section sets the default rate.

⚠️ Record every payment after the first Advance here — do not re-type a running total into "Advance Paid Amount" above, or earlier payments will be lost from the balance calculation. Use this even for a simple 2-payment bill (Advance + 1 final payment).

DateAmountModeRef No.Paid from BankRemarks

Use this whenever money comes BACK into your bank against this bill — vendor returning excess, staff reimbursing a personal expense, insurance claim payout, anything. Each row: (1) reduces the "Net Payable" tile below (effective cost = payments − refunds), (2) shows as a credit row in the Bank Ledger so bank statement reconciles, (3) does NOT change "Balance to Pay" above — vendor was paid in full. Nothing is added to income.

DateAmountModeRef No.Deposit to BankRemarks

Add one or multiple files. Each file will appear below — click ✕ to remove before saving.

Bill photo
Taxable Amount (INR)—
Total Bill Amount—
Total Tax (GST)—
Total Deduction—
Credit Note / Discount—
Advance Paid—
Payments Made—
Refunds Received—
Balance to Pay—

📎 Attach Payment Receipt

FUND REQUEST DETAILS

Project

—

Date

—

Released

—

Add New Receipt(s)

Supported: images (JPG, PNG) and PDF. Max 5MB each.

📋 Attach Tally Voucher

—

—

🔓

Admin Override

Enter PIN to unlock this locked record

Incorrect PIN. Please try again.

PIN is set in Settings → Admin PIN.

💼 Payment Request

Auto-aggregate a monthly cycle, or hand-pick specific bills — both in one request.

🔄 Revising — this will create a new request linked to the original. The original will be marked Superseded.

When the transfer is planned

Off by default — director reimbursements are normally handled via Settle Reimbursement

💰 Bank Balance Check

Available for Payment
₹0.00

ℹ️ Fund reconciliation (tracking actual money received/disbursed against this request, with carried-forward balance from the previous request) becomes available once you create this request — open it from the Payment Requests list afterward.

📋 Items in this Request — no bills loaded —

Selected for this Request

0 items

₹0.00

New Transaction

Date shown on the quotation/invoice PDF

Renders as a separate "Subject:" line on the PDF, below the Reference

Internal reference code for this party

Prints "To The Master and Owner of Vessel [name]" on the PDF, below "To:" and above the party details

Tag to a project for per-project P&L. Prints on the invoice/PDF footer.

⚠ Document Number Override (only for gap recovery — leave blank for normal auto-numbering)

The system will check this number isn't already taken before saving. Format must match the auto-generated pattern (e.g. QTE2627017).

Supply Details (for supply of goods)

Purchase Order Details

These will appear at the end of the PO PDF

📦 Delivery Note Details

These will appear at the end of the quotation PDF

These will appear at the end of the credit note PDF

List filters by the selected Party. Change the Party above to see their invoices.

Line Items

S.No Description GST Summary Label Part No HSN Code Qty UOM Cost/Unit Discount% Taxable Amt SGST% CGST% IGST% Total Action
Subtotal (Before Tax): ₹0.00
Total Tax: ₹0.00
Grand Total: ₹0.00

📊 GST%-wise Summary

Description Taxable Amount GST% GST Amount Total

Select which bank account will receive payment for this invoice

Optional — tag this transaction to a Chart of Accounts entry for future reporting. Safe to leave blank.

💰 Payments Received

Record advance, partial, or final payments against this invoice

Grand Total

₹0.00

Received

₹0.00

Balance Due

₹0.00

Date Amount Received (INR) Taxable Amount TDS % TDS Amount IT TDS % IT TDS Amount GST TDS % GST TDS Amount Amount Receivable Difference Mode Ref / TXN No. Remarks Action

No payments recorded yet.

🔗

Linked Credit Notes

When ticked, Balance Due = Grand Total − Received − TDS − Credit Notes total. The same adjustment flows through to the AR dashboard and Bank ledger.

Supporting Documents

Transaction—
Party—
Date—
Status—

Click or drag files here to attach

PDF, Word, Excel, Images — Max 10 MB per file

Uploading...

Synced Successfully!

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Approved Txns
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All Transactions
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Parties
0
Expenses
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Staff
0
Field Expenses
0
Work Log Days
0
Attendance Records
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Director Expenses

Sheets synced: ApprovedTxns · AllTransactions · ProformaInvoices · Parties · Expenses · Staff · Attendance · WFHLog · Payslips · ProjectExpenses · FieldExpenses · FundRequests · WorkLogs · DailyEntries · Calibrations · DirectorExpenses · StaffDocuments · Settings

📊 Open Google Spreadsheet

New Party

Add Wage Revision

Recommended: 26th of a month (pay period runs 26th → 25th).

⚙️ Technician Fixed Allowance & Rates

Fixed Allow = HRA% + DA% + GP% of Basic (auto-computed). Daily Wage = (Basic+Fixed+Variable) ÷ days.

💼 Office Salary Structure

Approve Pay Slip

Once approved, this payslip will be saved to records and editing will be locked (requires Settings password to unlock).